Pine Shadows Civic Club
Notice of Collection Policy
Notice of Assessment:
Lot fees are due on January 1, and will become delinquent if not paid by February 1. If your fees become delinquent, a late fee of 10% will be assessed on any unpaid balance.
Installment Payments:
You may pay your lot fees over time; payment plan request must be submitted in writing to the Board of Trustees no later than February 1 and will depend on their approval. If you enter into a payment plan, payments must be made at least monthly. Payment plan requests must be accompanied by a $5 application fee. Partial payments made without an approved payment plan will not suspend the Civic Club’s collection measures. All partial payments will be charged a $5.00 per payment administrative processing
charge. Fees may be waived at the discretion of the board.
Notice of Collection Policies:
For balances that remain outstanding on or after March 1, a collection demand letter will be sent by certified and regular mail with an additional $25 collection charge added to your account balance.
As a last resort, lot owners who have been sent a collection letter and have not entered into a payment plan and remain delinquent on or after May 1, may be assigned to the Civic Club’s attorney for collection. Once this assignment takes place, ALL contact regarding your account will be through the attorney. The attorney’s fees (which will be significant) will be collected as part of your account balance. The attorney will send a demand letter and appropriate notification to your mortgage company, if any. Failing these attempts, the attorney will seek resolution through lawsuit.
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Other Administrative Policies:
Non-Sufficient Funds (NSF) checks will incur a $25.00 fee in addition to bank NSF fees.
Statements are rendered by the Civic Club as a courtesy and will not include all legal fee charges if the account has been assigned to the Civic Club’s attorney and are mailed to property owners or their agents only.
Important: Address and contact information changes or updates should be noted on the return portion of your invoice.